From your regular cleaners to the grounds maintenance team, hygiene services and waste management, behind the scenes, you’re likely juggling multiple providers with varying demands, availability and processes every day – just to ensure your business premises run smoothly. Throw in unexpected and ad hoc tasks like flood restoration and structural drying from unexpected weather events, leaky taps or minor repairs, and your day-to-day workload can quickly become overwhelming.
Working with multiple vendors wastes valuable time and money, which is why smart businesses are choosing to consolidate their cleaning and facilities services. In this guide, we explore eight key factors that make consolidation so beneficial.
1. Maximise cost savings
Cutting costs without compromising on quality often seems unattainable, but working with one vendor for multiple services allows you to do just that. You’ll benefit from economies of scale with things like bulk purchasing of resources and more efficient personnel use. With your previously scattered spending consolidated, your procurement team will have greater leverage to negotiate better deals.
Instead of a scattered group of vendors, you’ll have one cohesive expert cleaning and on-site team working together towards your shared goal. You’ll benefit from standardised processes and efficient and unified scheduling, creating operational efficiencies. Your procurement team will also benefit from simplified procurement cycles and, as a result, faster decision-making.
2. Reduce the admin burden
Managing multiple providers is complex and time-consuming, often leading to errors, oversights and inefficiencies. Consolidating your cleaning and facilities management services to work with a single vendor will simplify and streamline the entire process, saving your team time, money and headaches.
You’ll deal with just one invoice, one well-negotiated contract, a clear service schedule, and perhaps best of all, you’ll have a dedicated single point of contact for all your needs.
3. Benefit from customisation
With consolidation comes increased bargaining power – you’ll not only secure cost savings but also the ability to negotiate customised plans designed to meet your specific needs. Whether it’s deep cleaning at regular intervals, ongoing garden bed maintenance, or quarterly mould testing and remediation, a bespoke plan ensures you’ll access everything you need and nothing you don’t.
4. Improve your quality control
Managing multiple providers often leads to inconsistencies in quality management and audit processes, making it tricky to maintain standards. By consolidating services with a single provider, it is easy to oversee and ensure their performance aligns with your delivery agreements. As a result, you’ll see improved service delivery and greater reliability.
5. Alignment with sustainability and compliance goals
By consolidating services and increasing your supplier’s budget share, they’ll become more focused on working with you on compliance and sustainability goals. This greater focus will drive better self-regulation and adherence to standards. Consolidation also simplifies tracking and reporting on sustainability and compliance, making monitoring, mitigating risks, and adjusting practices much more manageable. Here at PPCS, we’re dedicated to sustainability and it’s one of our four core values . Some of our practices include using hybrid electric vehicles and integrating eco-conscious initiatives.
6. Benefit from a true partnership
Fostering long-term partnerships with a single service provider will provide ongoing strategic advantages. You’ll benefit from continuous improvement of services, increased flexibility, industry innovation and a personalised service that adapts to your evolving needs. Aligning with a supplier that can provide a large scope of services means seamless support as your business grows and expands. We at PPCS create value through partnership for mutual success.
7. Access smarter data
With a single source of information, data collection, analysis and reporting is simple. It’s easy to track key performance metrics, identify trends and patterns and ultimately make more informed, strategic decisions. This enhanced visibility allows you to take a data-driven approach to planning and managing procurement.
Propel your business forward with consolidation
Consolidating your cleaning and facilities management services with a single supplier can save time and money, streamlining your daily operations. Beyond the immediate financial benefits, you’ll gain the advantage of a strong, strategic partnership for years to come.
Ready to see these benefits firsthand? PPCS, New Zealand’s leading commercial cleaning and facilities services provider, has over 950 skilled professionals dedicated to delivering the best outcomes tailored to your needs. Contact us today to learn how we can support your business with consolidation.
